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Project Coordinator Sr.
Austin, Texas  |  Onsite
Contract Position
It appears that you have already applied to this job.
Applied on May 21, 2022
Job Id #56334 Posted May 12, 2022

Job Description:

  • Project Coordinator duties and responsibilities include providing support to ensure efficient operation of the Professional Education team.
  • Supports managers and employees through a variety of tasks related to organization and communication.
  • Responsible for confidential and time sensitive material.
  • Ability to effectively communicate via phone, this includes speaking regularly with physicians, nurses and the sales organization, in person and email ensuring that all tasks/projects are completed accurately and delivered with high quality and in a timely manner.


  • Ensure that HCP timesheets are sent to the HCP within 24 hours of HCP Engagement and follow up to ensure that the timesheet is returned and processed
    • Send HCP timesheet through DocuSign upon conclusion of program or once we have received case observation documentation from the field
    • Process payments using Concur Invoice
    • Upload the agenda (if applicable), timesheet, SOW, all backup documentation
    • Input data onto Smartsheet cost tracking spreadsheets and attach supporting documents
  • Ensure that all HCP W9s are attained from the HCP and processed through DocuSign
  • Initiate and process all HCP Consulting Agreements (Master Service Agreement and Statement of Work)
    • Nomination through SmartSheet
    • Once received, email the HCP for their CV
    • Send HCP W9 through DocuSign
    • Process the MSA, then the SOW through ContractHub
  • Partner with Jadyn Pemberton to update the peer to peer implant training center date calendar and post on Loop
  • Create and maintain a Master ProfEd Program Calendar
  • Assist Jadyn with reports and running data as needed
  • Input Master Pre-authorization data onto Smartsheet
  • Create contracts through procurement for certain vendors
  • Monitor CRM Professional Education Inbox
  • Review lecture and speaker transcriptions for accuracy
  • Support compliance audit process
  • Support and track customer facing programs
  • Manage details from contracting to analytics for customer facing programs
  • Collaborate with Professional Education and other key stakeholder to ensure business objectives and priorities are met
  • Maintain a log for all physician payments
  • Assist Prof Ed team in managing all customer programs
  • Ensure “compliance requirements” are included
  • HCP expenses of “airfare and hotel


  • · 1 year experience project coordination
  • · Bachelor’s degree Exceptional communication skills and professional demeanor or proven experience in the project coordination field
  • · Exceptional organizational and prioritization skills with strong attention to details.
  • · Proactive problem solving.
  • · Able to work independently, make accurate decisions and handle multiple projects simultaneously.
  • · Familiarity with SmartSheet, Excel, Word or ability to learn quickly
  • · Able to work within a team and as an individual contributor in a fast-paced, changing environment.
  • · Experience in medical device, healthcare or pharmaceuticals preferred.

Horizontal is proud to be an Equal Opportunity and Affirmative Action Employer. We seek to provide employment opportunities to talented, qualified candidates regardless of race, color, sex/gender including gender identity and/or expression, national origin, religion, sexual orientation, disability, marital status, citizen status, veteran status, or any other protected classification under federal, state or local law.

In addition, Horizontal will provide reasonable accommodations for qualified individuals with disabilities. If you need to request a reasonable accommodation in order to complete the application or interview process, please contact

All applicants applying must be legally authorized to work in the country of employment.


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Horizontal is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.


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